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How Can Product Inspection Help Shipping Deadlines?

Many importers worry about meeting commitments they’ve made to their customers. One such commitment, particularly for buyers importing promotional goods, is meeting a particular shipping deadline. And this commitment is often especially important around the holiday season.

What’s the solution? Product inspection helps importers meet shipping deadlines.

One of the more obvious ways importers receive value from regular inspections of orders is improved product quality. But any experienced importer knows that delivering the product to the customer when they want it is just as important as getting them the product they want.

1. Regular product inspections let you check in on your supplier

Imagine being able to check in on your supplier at various stages in production to make sure they are on track to meet their shipping deadline. A product inspector visiting the factory at various intervals can tell you:

1). If the factory has received raw materials for your order and what kind of incoming quality control (IQC) factory staff are performing on the materials.

2). If the factory has started production and, if so, how many pieces are currently at each stage of production.

3). The state of the goods in production (with during production inspection) – the quality level and whether or not the goods are meeting your specifications.

4). How many pieces are finished and packaged, as well as the state of finished goods.

Inspection could reveal the factory started production on the glasses two weeks ago but is still waiting on the felt material needed for the hats. Or maybe you’ll find the factory is printing the wrong logo on the hats. Then again, it’s possible the goods are being produced at the same time and meeting quality expectations but won’t be ready to ship by your deadline.

You can judge the odds of shipping on time with reports from your inspector at different production milestones. This insight helps importers meet shipping deadlines because they can find any issues and address them with their supplier.

2. Product inspection can reduce time needed for rework

It’s clear that product inspection can give you a good look at the state of your order at the factory – as if you were standing on the line yourself. There are a couple ways that regular product inspection can reduce time needed for rework.

1). Rework needed after shipping

The fact that inspection can save you time on reworking defective product yourself may seem obvious and straightforward. But it’s the rework you have to do after receiving defective goods at a distribution center that is the costliest.

For one thing, you may not have the necessary equipment, skillset or tools to repair or rework the goods yourself. And if you are capable, the cost of labor to rework the goods is usually much higher than if the factory had carried out the rework, which they will typically do at no extra cost.

2). Rework needed before shipping

Final inspection of packaged goods almost always reveals quality defects. But many times, these defects are introduced to products well before the goods are packaged.

3. Improving overall communication

An overwhelming number of importers report difficulties communicating with suppliers and the delays caused by their misunderstandings. And it shouldn’t come as a surprise. Importers are often working with a supplier half a world away that speaks a very different language. Cultural and legal differences can complicate the business relationship even further.

1). Western-managed, locally-hired inspectors

Your typical product inspector is usually locally hired. This means they have no problem communicating with factory management and staff during inspection in the local language. Depending on whether you hire an inspector internally or hire an independent third-party inspector, that person might be managed by a combination of local and Western staff that speak the local language as well.

2). More clarity and faster response

Let’s say the promotional glasses you’ve ordered have a small medallion glued into the frame to showcase a logo. A product inspection report shows that the medallion is easily falling out of some of the frames. Naturally, you want to know if the problem lies in the glue being used or in the gluing process.

Conclusion

Importers commit to delivering a certain product at an acceptable level of quality within a given deadline. As an importer, the success or failure of your business hangs in the balance of satisfying your commitment to your customers. And regular product inspection, for many importers, is one way of ensuring that commitment is met.