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Proven Effective Insights for China Sourcing Process



China has recently risen to the top of the list of countries that produce consumer goods globally. The opportunity to buy and sell consumer products made in China will enable the business owner to make a handsome profit.

China has emerged as a major sourcing country due to several factors. Firstly, China has a large and rapidly growing economy, making it an attractive destination for foreign investment and businesses looking to expand their reach. This has led to the growth of a large and competitive manufacturing sector, which has become a hub to produce a wide range of goods.

Another factor that has contributed to China's rise as a major sourcing country is its abundance of natural resources and skilled labour. The country is rich in raw materials such as coal, iron, and other minerals, which have helped to fuel its rapid industrialization.

In addition, its large population provides a steady supply of cheap labour, which has made it possible for Chinese manufacturers to produce goods at a lower cost than their counterparts in other countries.

Finally, the Chinese government has played an important role in supporting the country's emergence as a major sourcing country. It has implemented policies that have encouraged foreign investment and has made significant investments in infrastructure and education. These investments have helped to create a supportive environment for businesses and have made it easier for them to establish operations and expand their reach.

Why do businesses choose to import from China? 

1. Price

You can save a lot on items overseas sourcing from China, even after paying import taxes and the cost of manufacturing them elsewhere. The dealers make enormous profit margins from China's primary exports. China sourcing process is therefore economically optimal.

2. Flexibility

Chinese factories are cooperative because they ship goods all over the world. They don't require an MOQ minimum order quantity for manufacture. Additionally, products imported from China are produced in higher volumes and by professionals who meet industry standards.

3. Competitiveness

The cost of labour in China does not appear to be as low as in other low- or middle-income countries. However, China has other advantages that you cannot replicate, like its infrastructure, supply chain for raw materials, and skilled manpower. Another intriguing aspect is that importing goods from China doesn't require travel to China. 

The main reason for importing goods or producing materials made in China is affordability, but it's important to conduct research before pursuing China sourcing process. Importing is a complicated strategy that requires relationship development and creative thinking. Failure to set up will result in delays, unclear deadlines, and a loss of revenue.

Now let us discuss in this post what should be your proven sourcing process if you plan to source your products from this Asian giant. Global sourcing from China can be a cost-effective and efficient way to expand your business, but it requires careful planning and preparation to ensure success.

How to adopt to develop sourcing process from China?

1. Identify what goods to import

Finding a great product to sell is one of the most important aspects of your business. Do some research to find out what sells well, and even better if this is something you at least have some knowledge about. This way you'll feel confident and at ease while presenting your product. Determine the value at which you will fairly sell about the prices of purchasing. 

Do your research to determine what can be imported legally. Keep in mind that there are certain limitations on several products. Loss of product, penalties, and fines may follow, and illegal goods are either destroyed or detained.

2. Calculate landed cost 

Once a product has been chosen, the next step is to assign it a 10-digit tariff classification code. You can use this to determine the rate of duty for import. These numbers are frequently added to the cost of the goods and the delivery fees to determine how much you can charge your consumers and still make a profit.

Also, you need to consult a few shipping forwarders to understand the overall shipping cost. Working on this estimate is crucial because you probably won't have a specific variety until you receive your first shipment.

Based on FOB price from Chinese supplier, shipping cost, duties and taxies to pay, you can calculate the final landed cost so as to better review if the business is profitable.

3. Research and evaluate potential suppliers

It is important to research and evaluate potential Chinese suppliers online. There are lots of platform you can search for suppliers like Alibaba, Made-in China, and Global Sources. Attending trade shows and visiting the factories personally can be good options as well.

You should look for suppliers that are reputable and have a good track record, as well as those that have the necessary certifications and licenses.

Create a list of Chinese suppliers who can supply the product that you have chosen. Through trade websites like Alibaba and online forums, exporters can look for Chinese partners. Online sourcing directories are also available, or you can hire a professional global sourcing agent to help.

4. Negotiate contracts and terms

Once you have identified potential suppliers, you should develop a detailed sourcing plan that outlines your goals, timeline, and budget. This plan should also include contingencies in case things don't go as planned.

You should negotiate contracts and terms with the selected suppliers. This should include the price, payment terms, delivery dates, and any other relevant terms.

It is also important to protect yourself by including clauses in the contract that cover intellectual property rights, product quality, and dispute resolution.

5. Place order and monitor production

Before finalizing the purchase order, you need to confirm all product specifications and requirements, and get a sample to review. Make sure not to place order until the final sample is approved.

You need to hire someone on the ground to monitor the production. During production process, it’s better to do sampling check to confirm all parameters are correct. When production is complete, a final inspection must be conducted, to thorough inspect and assure the quality of whole batch of goods. Do not pay the suppliers until you are satisfied to the quality.

Ensuring the quality of your products is crucial, and you should have a plan in place for quality control in China. This can include regular inspections of the products, as well as testing and certification procedures.

6. Manage the logistics of shipping and customs

Shipping and customs can be complex and time-consuming, so it is important to plan for these aspects of sourcing from China carefully. About 2 weeks before the order is ready for shipment, you should start managing your freight. You should start by looking for a freight forwarder. Whether you're shipping by air or sea, a freight forwarder will get your goods to their destination in an efficient way. It is always better to compare quotes from several freight forwarders to ensure you're getting the best pricing.

After choosing a price, ask the forwarder to email you a copy of the policy. You'll need it to support your claim. Additionally, you can ensure that your forwarder doesn't neglect to arrange insurance by doing this.

You should consider factors such as international shipping costs, custom duties, and insurance, as well as the lead time required to get your products from China to your location.

7. Maintain communication with your suppliers

Regular communication with your suppliers is crucial for maintaining a good working relationship and ensuring that everything runs smoothly.

This should include regular updates on your orders, delivery schedules, and any other relevant information.

8. Protect your intellectual property

When sourcing from China, it is important to protect your intellectual property, such as your trademarks and patents. You should consider registering your intellectual property in China, as well as including clauses in your contracts that protect your rights.

9. Keep up to date with legal regulations

The Chinese regulatory environment can change quickly, so it is important to stay up to date with the latest rules and regulations. This includes laws related to trade, labour, and the environment, as well as tax and tariff policies.

Make sure that it will not be hindered by issues like not meeting your country’s safety standards or carrier restrictions. A staggering variety of shipments of allegedly harmless goods are stopped daily by customs from entering the country from China. Hence, make sure your product conforms with all the labelling requirements and safety standards.

10. Hire a trustworthy sourcing agent

You can simply hire a sourcing agent that works as a bridge between the manufacturing company and the business client. Hiring a local sourcing agent also provides a lot of benefits. 

First, they understand the same language, which may work as a barrier between Chinese suppliers and western companies. 

Second, they are aware of Chinese laws which western companies may not be aware of. Following those laws is critical for a smooth business. 

Third, if there is any dispute between the supplier and customer, it is difficult to handle it from a different country, but a sourcing agent can handle it and complete all legalities and court proceedings while staying in China. 

A good sourcing agent will have extensive knowledge of the Chinese market, including local suppliers, regulations, and cultural norms. They can help you find the right suppliers, negotiate contracts and terms, manage logistics, and ensure the quality of your products. A sourcing agent can also help you navigate language and cultural barriers and provide valuable insights into the local market.

It is important to choose a sourcing agent who has a good reputation and a proven track record, and who you can trust to represent your interests in China. Overall, a good sourcing agent can help you save time, money, and reduce the risks associated with sourcing from China.


Your proven sourcing process from China can be a cost-effective and efficient way to expand your business, but it requires careful planning and preparation to ensure success. By following these steps, you can tap into the vast potential of the Chinese market, while mitigating the risks and ensuring the success of your sourcing initiatives.

China continues to be the world's factory, most goods from China continue to be of excellent quality. Although private label sellers’ competition has increased significantly over the past few years, there is still a great opportunity to build a complete and authentic business around importing from China.

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